Model your enrollment months ahead
Say goodbye to spreadsheet chaos. The visual timeline lets you see the whole center at a glance, drag children between classrooms, and instantly spot capacity constraints and ratio issues.
- Visual timeline — every child is a block you can drag to model transitions
- Real-time capacity — color-coded indicators for full, open, or over-ratio rooms
- Part-time scheduling — weekly view for complex day-of-week schedules
- Age-up automation — plan classroom moves from birthdays automatically
- Waitlist matching — fill openings from prioritized prospective families
Plan meals with allergy safety built in
Build weekly breakfast, lunch, and snack plans that connect directly to each child's dietary profile — so allergy risks are impossible to miss.
- Weekly planner — build menus and copy from previous weeks
- Allergy alerts — red flags surface any at-risk child for today's menu
- Nutrition validation — check menus against your own nutrition rules
- Recipe & shopping — reuse recipes and generate shopping lists
Turn filing cabinets into a searchable archive
Keep comprehensive, encrypted digital records for every child, teacher, and vendor — with role-based access so the right people see the right files.
- Child documents — immunizations, forms, photos, incident reports
- Staff files — certifications, background checks, training records
- Vendor management — contracts, invoices, and contacts
- Expiration alerts — get notified before credentials lapse
- Secure access — encryption plus granular role permissions
A modern portal for every family
Move enrollment, signatures, and communication out of email and paper — into one secure place parents actually enjoy using.
Parent Portal
Secure accounts with quick one-time-code access and optional two-factor authentication. Parents manage every child in one place.
NewDigital Intake & Onboarding
Send intake packets online, collect required documents, and track each family's onboarding progress to completion.
E-Signatures
Parents legally sign enrollment forms, handbooks, and policies from any device — no printing or scanning.
NewFamily Messaging
A two-way inbox between your center and each family, keeping every conversation in one organized thread.
Parent Surveys
Send surveys and roll responses into a clear combined report to guide decisions and demonstrate quality.
Events & Announcements
Publish closures, field trips, and family events so parents always know what's coming up.
Run the day, cover every room
The behind-the-scenes tools that keep classrooms staffed, ratios met, and leadership informed.
Staff Scheduling
Build shift schedules by classroom and keep required teacher-to-child ratios covered across the week.
Enrollment Forecasting
Project future enrollment and revenue with preset scenarios to plan hiring and budgeting.
Customizable Dashboard
Arrange the widgets that matter — occupancy, tasks, alerts — into an at-a-glance command center.
Roster & Child Profiles
Look up any child's room, age, schedule, allergies, and documents in seconds.
Waitlist Management
Prioritize prospective families and match them to openings the moment they appear.
Roles & Permissions
Directors, teachers, and kitchen staff each see exactly what they need — nothing more.
Fill seats and grow enrollment
Turn inquiries into enrolled families with tools built for the whole admissions journey.
Leads & CRM
Capture every inquiry and move prospective families from first contact through tour to enrollment.
Website Demo Requests
Inquiries from your marketing site flow straight into your leads pipeline.
Staff & Vendor Records
Keep credentials and contracts current with automatic expiration reminders.
Ready to see it on your center's data?
Schedule a personalized demo and we'll show you how these tools work together for your rooms and workflows.